19 Apr 2024

Outsourcing and Compliance: Top 7 Best Practices for USA-based Accounting Firms


Today, outsourcing has emerged as a pivotal strategy for accounting firms across the United States. By entrusting specific tasks to external service providers, these firms aim to streamline operations, boost efficiency, and manage costs effectively. However, amidst these advantages, maintaining compliance with industry regulations remains paramount. This blog explores the best practices that USA-based CPAs should adopt when choosing outsourced accounting services. This will help them navigate this landscape effectively and ensure regulatory adherence. By adopting these best practices, accounting firms can strategically position themselves to make the most of outsourcing. This will further boost their prospects and competitiveness in an ever-evolving industry landscape: 

Outsourced Accounting firm

  1. Understand the Ultimate Objective: Before an Accounting firm embarks upon the outsourcing journey, it must understand its ultimate objective. The Accounting firm needs to align its strategic goals with the overall aim so that it can plan for long-term success by selecting the appropriate outsourcing vendor and aiming for the right strategies.
  2. Evaluate The Outsourcing Vendor Thoroughly: Your Accounting firm must exercise vigorous due diligence before involvement in an offshoring or outsourcing endeavor. It would be best if you scrutinized potential vendors based on experience and reputation so that you can go ahead and lay the foundation for an unshakable partnership. It is a good idea to choose a firm that are vintage and have experience of over ten years. Research if they have solid client base and have experienced staff on their payroll. This helps you identify vendors capable of delivering quality services aligned with the firm’s goals and objectives.
  3. Prioritize Data Security:  Data security is crucial when outsourcing and placing trust in an agency that communicates with your accounting firm remotely. Hence, it is paramount that vendors adhere to stringent data security protocols so that compliance with regulations such as GDPR is ensured. At the same time, outsourcing companies must possess certifications such as ISO 27001:2013. Also, firms that have employees working in a work from office environment are capable of better control.   Such measures help safeguard client trust and convey that the outsourcing company adheres to regulatory standards. At the same time, following these measures helps mitigate the risks of data breaches.
  4. Nurture Strong and Effective Communication: Strong communication lays the foundation of fruitful collaboration between the outsourcing vendor and your accounting firm. In many cases, the outsourcing company is situated in a different country, which could be vastly culturally different from your country. Effectively communicating facilitates seamless information exchange and establishes collaborative efforts toward shared objectives and goals. It also pays to hold a 5-minute daily check-in call, which is a brief meeting held by an outsourcing firm with its own employees, which can also be described as an extended back-office suite. It serves as a regular touchpoint to review progress, discuss any challenges, and align on priorities for the day. These calls help maintain communication and ensure smooth collaboration between teams, ultimately enhancing productivity and efficiency in delivering services to clients.
  5. Promote Cultural Understanding:  Prioritizing understanding between diverse cultures helps minimize animosity and helps cross-border collaboration. Encouraging open dialogue and embracing various perspectives and views is a good practice. At the same time, try to foster a strong culture of collaboration and teamwork to achieve a greater degree of cultural fit.
  6. Establish Clear SLAs: Well-defined Service Level Agreements (SLAs) help define the expectations and parameters associated with outsourced accounting services. Such agreements encompass service quality, response times, and other key performance indicators. With the help of a well-structured SLA, it is possible to establish benchmarks and foster accountability. It is also possible to set service standards so that the quality of outsourced accounting services can be augmented and further improved.
  7. Cultivate Robust Relationships: Emphasizing team building and the professional development of the offshore team nurtures loyalty and a sense of belonging. Consistent communication, recognition of achievements, and avenues for growth collectively enhance morale and dedication. Accounting firms can also leverage the buddy system to integrate onshore and offshore teams. 

Why Choose Outsourced Accounting Services? 

With a deep understanding of the accounting industry, KMK Associates recognizes the need for reliable and cost-effective support among Certified Public Accountants (CPAs) striving for peak efficiency. Through outsourcing to India, U.S.-based Accounting firms can entrust KMK with their back-office tasks, allowing them to focus on strategic business growth.  

KMK Associates has honed proven methodologies and workflow procedures to deliver impeccable accounting outsourcing services tailored to the needs of Accounting firms. Our offerings cover various accounting solutions, including tax preparation, bookkeeping, payroll processing, sales tax compliance, and customizable solutions.  

Partnering with KMK means entering a collaborative relationship aligned with the firm’s vision and values. KMK integrates into the company environment with secure file-sharing solutions, a team of qualified specialists, meticulously organized work papers, and an efficient project management system.  

Closing Thoughts 

In conclusion, adhering to these seven best practices can significantly enhance the outsourcing experience for USA-based CPAs, ensuring both efficiency and compliance. By implementing these strategies, CPAs can effectively navigate the complexities of outsourcing while maintaining the highest service delivery standards and regulatory compliance. Embracing these practices streamlines operations and fosters trust and confidence among clients and stakeholders. As CPAs continue to embrace outsourcing as a strategic solution, integrating these best practices will be essential for success in today’s dynamic business landscape. Connect with KMK Associates today to explore comprehensive back-office support for accounting firms. 

About KMK 

In the outsourced domain, KMK is a beacon of precision and reliability. With a robust team of over 475+ seasoned professionals, KMK ensures meticulousness and adherence to global standards in every task. This commitment to excellence allows Accounting firms to navigate intricate landscapes with ease. KMK empowers firms to focus on their core functions by managing complex facets, ensuring optimal growth and efficiency. Their unwavering dedication to quality, timeliness, and accuracy positions them as a preferred partner for Accounting firms, underscoring KMK’s significant presence and expertise in the industry. 

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